Perella Weinberg Partners

  • Assistant - Paris

    Job ID
    2019-1475
    Country
    France
  • Overview

    This role will be providing general support to a team of bankers and an Assistant/Office Manager within the advisory business of an exciting, dynamic Firm.  The right candidate will need to be a self-starter who possesses a ‘pitch in’ mentality, a willingness to learn and is able to prioritise and achieve deadlines.

     

    Job Content:

    • Provide administrative support to the Assistant/Office Manager and a team of bankers in the Paris office
    • Answer front-desk telephone promptly and courteously in the accepted manner (e.g., Good morning or Good afternoon Perella Weinberg Partners)
    • Ensure Reception area is maintained in a neat and orderly manner; remove day-old newspapers and ensure current newspapers and magazines are available for guests.
    • Ensure conference rooms are ready for meetings, e.g. setting up audio/visual conference and ensuring all food and beverage and supplies available.
    • Meet and greet guests and prepare beverages as required
    • Distribute incoming mail internally
    • Coordinate and schedule travel arrangements (air, hotel, visas, ground transportation etc) 
    • Prepare detailed itineraries, organise necessary visa documentation and distribute travel documents
    • Maintain multiple calendars across time zones; schedule internal/external meetings and appointments, coordinate conference calls and catering, reconfirm appointments and print meeting materials
    • Manage a high volume of phone calls including screening calls, taking accurate messages and distributing in a timely manner
    • Prepare and process timely travel and expense reports using the Concur Expense Application
    • Assist with photocopying, binding and printing presentation material
    • Provide holiday cover for the Assistant/Office Manager when necessary

    Qualities/skills needed:

    • Fluency in both French and English
    • Strong interpersonal and communication (written and oral) skills are vital for this role
    • Self-starter who is resourceful, organised and detail-oriented with a can-do attitude
    • Ability to multi-task and manage competing priorities effectively while meeting deadlines
    • Experience working with highly confidential information
    • Team oriented with the ability to work independently
    • A ‘can do’ attitude

    Core Hours:  9am – 5pm (flexibility required)

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed