Perella Weinberg Partners

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Corporate Services Coordinator / Assistant to Legal and Compliance MD & HR MD - Fixed Term Contract

Corporate Services Coordinator / Assistant to Legal and Compliance MD & HR MD - Fixed Term Contract

Job ID 
2018-1423
City 
London
Country 
United Kingdom

More information about this job

Overview

Firm:                  Perella Weinberg Partners UK LLP

Position Title:      Corporate Services Coordinator / Assistant to Legal and Compliance MD & HR MD

Location:            London

Hours:                9am – 5pm with some flexibility required

 

The Opportunity


Perella Weinberg Partners is seeking candidates for an exciting opportunity to join our team based in London. The responsibilities of the position include fulfilling the role of Coordinator in the Corporate Services Department and providing assistant support to the Legal and Compliance MD and Human Resources MD.   

 

The applicant must be a good communicator with strong interpersonal skills.  They must be able to work in a team environment, have extremely strong organisational skills and the ability to prioritise multiple tasks.

 

Principal Responsibilities include, but not limited to:
 

Coordinator Related Work:

 

  • On-boarding/off-boarding of leavers and joiners including liaising with various vendors to set up administrative and expense related logins and accounts
  • Provide training on the expense reimbursement process and policy to assistants and new starters; respond to questions and manage any issues with creating, coding and submitting expense reports through Concur Expense application
  • Organize, track and code various accounts payable expenses and invoices for submission of centrally billed accounts
  • Approval of expense reports for London team
  • Act as administrator and point of contact for American Express accounts and reconcile the monthly Business Travel card
  • Act as point of contact for the Travel provider, respond to issues that may arise from travel bookers or travellers
  • Assist with office maintenance and repairs (reach out to the appropriate vendor for repairs, emergencies and maintenance issues)
  • Filing and archiving

 

Assistant Related Work:

 

  • Maintain calendar; schedule internal/external meetings and appointments, manage calendar conflicts, coordinate conference calls, reconfirm appointments and print materials 
  • Manage phone calls, including screening calls, taking messages and distributing in a timely manner
  • Coordinate and schedule domestic and international travel arrangements (air, hotel, ground transportation)
  • Prepare and process timely travel and expense reports using the Concur Expense application
  • Provide timely and proactive status updates on assigned tasks
  • Other general responsibilities include: preparing correspondence, processing incoming mail, filing/organisation, and maintaining contacts


Qualifications and Experience

 

  • Bachelor degree, preferred but not required
  • Previous experience in the financial services industry, preferred but not required
  • Proficiency in Microsoft Office (MS Outlook, Word, Excel and PowerPoint)
  • Self-starter who is resourceful, organised, flexible and detail-oriented
  • Ability to multi-task and manage competing priorities effectively while meeting deadlines
  • Team oriented with the ability to work independently
  • Outstanding written and verbal communications skills
  • Experience working with highly confidential information